ERP Operations Manual

/docs-new Implementation Playbook

This guide explains what each collection does, required vs optional fields, execution order, and when stock, cost, and ledger values change.

Content is aligned to the current implementation behavior for real operational use.

How To Use This Manual

  • Start with product and purchase workflow pages before user onboarding.
  • Use Field Guide as SOP reference for required, optional, and conditional fields.
  • Use Decision Scenarios for support and daily operations.
  • Use Operational Controls for governance and periodic review.

Product Master Workflow

How the product record behaves from first save, including singleProduct and hasVariants behavior and field visibility after create.

For: Catalog admins, inventory leads, and implementation consultants.

ProductsProduct VariantsSuppliersCategories

Product Variant Operations

Variant-level field rules, SKU behavior, option validation, and parent synchronization.

For: Inventory and master-data administrators.

Product VariantsProducts

Purchase Workflow and Stock/Cost Timing

Complete purchase workflow: what is required, what is optional, and exactly when stock and cost price are updated.

For: Procurement, warehouse, and accounts payable teams.

PurchasesProduct VariantsSuppliersSupplier Ledger

Purchase Payments and Payables

How supplier payments are validated and how they update purchase payment status and supplier balances.

For: Accounts payable team and financial controllers.

Supplier PaymentsPurchasesSuppliersSupplier Ledger

Sales Workflow and Payments

Detailed flow for sales, payment collection, stock deduction, and customer ledger effects.

For: Sales operators, cashiers, and receivables users.

SalesSale PaymentsCustomersCustomer Ledger

Ledger Governance and Reconciliation

ERP-grade control model for customer and supplier ledgers, event taxonomy, and reconciliation checks.

For: Finance managers, auditors, and ERP owners.

Customer LedgerSupplier LedgerCustomersSuppliers